DATA PRIVACY NOTICE
Broadgrace (registered charity no. 1171839)
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Broadgrace is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
Broadgrace complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
· To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
· To administer membership records;
· To fundraise or promote the interests of the charity;
· To manage our employees and volunteers;
· To maintain our own accounts and records (including the processing of gift aid applications);
· To inform you of news, events, activities and services running at Broadgrace;
· To share relevant details with the HMRC as required by law in the processing of our accounts.
4. What is the legal basis for processing your personal data?
· Your explicit consent (the data subject) so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about Broadgrace events.
· Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
· Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. Data will be shared with HMRC in connection with legal financial requirements.
6. How long do we keep your personal data?
We keep Gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
We keep Supporter information as long you consent to continue receiving information and news about Broadgrace. Should you choose to withdraw your consent to receive this information then contact us using the details below, or unsubscribe from our email list. We will delete your personal information within 30 days of having received either request. We do not share supporter data with anyone else.
Member information will be kept for as long as membership continues. Should you inform us of your intention to leave membership your details will be deleted within 30 days of notifying us.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
· The right to request a copy of your personal data which Broadgrace holds about you;
· The right to request that Broadgrace corrects any personal data if it is found to be inaccurate or out of date;
· The right to request your personal data is erased where it is no longer necessary for Broadgrace to retain such data;
· The right to withdraw your consent to the processing at any time;
· The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) .
· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
· The right to object to the processing of personal data, (where applicable)
· The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact firstname.lastname@example.org, ring 01603 737974 or write to Broadgace CIO,The River Rooms, Church Street, Coltishall, Norwich, NR12 7DJ.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.